Key Responsibilities:
- Employee Onboarding & Offboarding:
Facilitate onboarding workflows, including welcome communications, benefits enrollment, signature templates, and coordination with operations for badging logistics. - Payroll Processing & Administration:
Support bi-weekly payroll cycles using Gusto. Follow established SOPs, collaborate with managers on timesheet deadlines, and assist in bonus and holiday pay entries. - Process Improvement & SOP Adherence:
Help maintain and refine HR procedures. Evaluate opportunities to streamline systems and improve operational efficiency using available tools (e.g., calendar systems, ChatGPT, Gusto). - Employee Relations Support:
Partner with HR leadership on occasional employee relations matters and demonstrate basic knowledge (or willingness to learn) regarding ADA, FMLA, and compliance protocols. - Resource Utilization:
Proactively leverage tools and templates (email signatures, calendars, checklists) to optimize task execution and ensure nothing falls through the cracks. - Cross-functional Coordination:
Communicate effectively with operations and store leadership for escalations or agenda-based store visits. Ensure HR materials (flyers, updates) are posted and maintained. - Store Visit Oversight (Minimal Travel):
Occasionally accompany HR leadership on purposeful visits to Illinois-based dispensaries—primarily during onboarding or policy rollout periods. Estimated frequency: quarterly to semi-annually. - Weekend Coverage Expectation:
While the role is Monday–Friday, 9:00 a.m. – 5:00 p.m., the HR Coordinator must be willing to respond to rare, time-sensitive weekend emails if operational issues arise.
Ideal Candidate Profile:
- Smart, Hungry, and Humble:
Demonstrates intellectual curiosity, initiative, and a service-first attitude without ego. - Time Management & Organization:
Highly organized, responsive, and self-directed; meets deadlines and communicates daily check-ins with HR leadership. - Foundational HR Knowledge:
Prior exposure to HR coordination, payroll, or administrative office functions is preferred. Experience with systems like Gusto is a plus. - Tech-Enabled Communicator:
Comfortable using HRIS tools, calendars, templates, and AI tools like ChatGPT to enhance productivity and consistency. - Chicago-Based Candidate:
Must reside in the Chicagoland area and be available for occasional in-person collaboration or store visits when needed. - Work Ethic & Reliability:
A dependable team player who takes ownership of tasks and follows through—even beyond the traditional scope when needed. - Growth-Oriented Mindset:
Eager to learn, open to coaching, and interested in building a long-term career in HR or cannabis operations.
Equal Employment Opportunity Statement:
We are an Equal Opportunity Employer, and all applicants will be considered without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
$60K+ starting salary and up based on experience.